The Bulletin provides an in-depth explanation of SAORM responsibilities for ensuring agency compliance with all applicable records management statutes, regulations, and NARA and Office of Management and Budget (OMB) policies. The records manager is an important position that handles the creation, organization, and disposal of records. What are documents such as rough notes, calculations, or drafts assembled or created and used in the preparation and analysis of other documents? (3) Collaborating with science center or program staff for ensuring preservation of long term temporary and permanent electronic records including migration as necessary. AFRIMS accounts are created using what as the users AFRIMS ID? Nonrecords include extra copies of documents kept only for convenience or reference, stocks of publications and of processed documents, and library or museum materials intended solely for reference or exhibition. + Assists the COR and RC in maintain and disposing records. region: "", What is a term used for separating active records and inactive records? endobj [iE~7 NO=!g5murIz~;DCQ_@J\{Q1=RI >_9=bt~9F;b/F&~>xdb`5?rm?CdkP]GF..r9ryxNDKcN/g#tMj;;yxoi.__AP('M'@E}bYT/Gcb`F1pSGY|;`C#T^L#WW#\yKGQ`"m7(zh|q Write the correct form in the space provided. % <>>> What are records the Archivist of the United States has appraised and approved for permanent retention by the Government of the United States, and for accessioning into the National Archives? What guidance governs Record Charge Out procedures? The Blog of the Chief Records Officer for the U.S. Government. After assuming command, how long does a commander have to publish a records management plan or affirm the existing plan is in use? Records Management Systems. Protect fouo pa and pii 2901). Multitasking skills. Records Disposition Schedule Copy. .\>e16||t };>~(`BDSLe@}v__0Wp0U Establish procedures and guidance for email records. communications and containers between organizations on an Air Force installation, and receives and. Who will ensure network search activities provide an audit trail? *RC then takes all of the identical info and start to create into AFRIMS*, second step : *Identify records * Physical possession of records \hline \text { Lower and middle secondary } & 4042.1 & 57.4 & 5624.5 & 58.8 & 6767.4 & 52.3 \\ Carries out records management modernization initiatives resulting from new records management directives, policies, or standards. What is the purpose of the "RECORD SEARCH" tab in AFRIMS? chief of office of records (COR) hackberry allergy symptoms; 49ers paying players under the table; who ensures the base records manager role is filled 2. 382 DM 11, Managing Records in Electronic Form, K.Federal Continuity Directive 1, Federal Executive Branch National Continuity Program and Requirements, L. Federal Information Processing Standards (FIPS) Publication 199, A.SM 431.3, Records Management Requirements and Electronic Mail and Instant Messages, D.SM 431.10, Information Collection Requirements, G.USGS Handbook for Managing USGS Records, 432-1-H, H.USGS Guide for Handling Privacy Act Records, 319-1-H, I. SF 135 is initiated regardless of media located in AFFRIMS in STAGING tab, Paper records must meet NARA approved requirements which are, records physically prepared paperclips, rubber bands removed G. Recordkeeping requirements are statutes, regulations, or agency directives providing general and specific guidance on records to be created and maintained by an agency. Unit Level a. Records preservation for staging includes records being physically _______ for staging and put in _________. (6) Creating or modifying information systems to ensure the integrity and preservation of the records as applicable. AFI 33-322 is records management program whats the other AFI? Subject Serves as the liaison all AF personnel . Business Use is a term used to describe the primary purpose of the records created, collected, or received in USGS including scientific research, program management, publication and information release, bureau management, and administration. <>/XObject<>/ProcSet[/PDF/Text/ImageB/ImageC/ImageI] >>/Annots[ 12 0 R] /MediaBox[ 0 0 612 792] /Contents 4 0 R/Group<>/Tabs/S/StructParents 0>> A system for monitoring and reporting on the handling of records to ensure that employees are filing, accessing, and managing them according to defined policies and processes. xZYoF~7d`nI@c[Aa+1$JBAGUWuWWsENQ~lPUh6>yNJsax|tvl8=>8 "seven", seven ( Home,RDS,File plans, reports, SAV, records search) the ribbon on AFFRIMS all the "ribbon tabs" on AFFRIMS, Monthly - file is "transitory" in nature/usually in a 3 month window. They are derived from existing regulations, policies, and current practices, including 44 U.S.C. for Senior Agency Officials for Records Management (SAORM) and Agency Records Officers. What are the three main responsibilities of the Base Records Manager? 5 U.S.C. Secure .gov websites use HTTPS Military members b. The table below is a list of primary SAORM and Agency Records Officer responsibilities. active files, cutoff, data call, disposition, records disposition instructions, File, Inactive files, Office of records, A plan designating the physical locations where the agencys files will be maintained, the specific types of files and the orginazational elements having custodial responsibility, active files are the records an office uses frequently in current business or until a cutoff period is met, A term used for separating active records and inactive records extra Record Custodian (RC) accounts are created by the Functional Area Records Manager (FARM) accounts are created by the program manager and the office of primary responsibility for planning,managing and facilitating the records management program and related policies . ____________, Records Management Program legal obligation to maintain AF records, Air Force chief information officer ( SAF/A6 & CIO ). Thank you! Record the transaction for each independent assumption. manage and implement agency records management programs. What are the 3 duties of the Base Records Manager (BRM)? -calendar year ( 31 Dec ) State \rho and qqq, and give their truth values. This life cycle encompasses the interrelated and interdependent phases of records creation or collection, records maintenance and use, and records disposition: items 4,9, and ten. Works with internal stakeholders to identify budgetary, personnel, and system requirements. Sign up here . Records Management Programs are required to conduct formal evaluations to measure the effectiveness of program practices for compliance with Federal regulations. Normal disposition is suspended until the litigation Hold is lifted. What are records an office uses frequently in current business or until a cutoff period is met? The base information transfer system (BITS) is the total system that collects, processes, and delivers. Post your feedback or submit questions about this blog by emailing, Roles and Responsibilities for Records Management Programs, Senior Agency Official for Records Management, Records and Information Management, 0308 Position Classification Flysheet, OMB Circular No. This includes accidental incidents that may occur due to flooding or other unexpected changes. What is the official, or file, or coordination copy created by an action office, complete with coordination, enclosures, or related background papers that form a complete file or history of the action? +identify any protections or legal confines that must be considered ( PA records,PII information, Classified I. 5} & & \mathbf{6 8 . + one individual authorized per flight or individual office level What is another name for a Records Search? 3. Step 2- Identify Records All members need to identify and protect records. The Bulletin provides an in-depth explanation of SAORM responsibilities for ensuring agency compliance with all applicable records management statutes, regulations, and NARA and Office of Management and Budget (OMB) policies. Provide guidance on electronic record retention to include best practices and compliance. N/A = not applicable. Policy & Records Administration coordinates the campus program and provides advice on these issues. OPR: Office of the Associate Chief Information Officer. What is the routing chain of a Records Search? TYNDALL AIR FORCE BASE, Fla. (AFNS) -- Air Force senior leaders recently announced a new initiative to reduce the number of additional duties plaguing Airmen that consume large amounts of manpower. one word, In order to maintain AFRIMS access all of these key player must complete annuial training based on each of their roles. serve as an executive sponsor with broad responsibility for the agency records management program. Criteria for establishing a file plan is provided in afman! Only Unit POCs b. Department of defense contractors c. Department of the Air Force civilians ****d. All of the Above. <>/ExtGState<>/XObject<>/ProcSet[/PDF/Text/ImageB/ImageC/ImageI] >>/Annots[ 15 0 R] /MediaBox[ 0 0 612 792] /Contents 4 0 R/Group<>/Tabs/S/StructParents 0>> Routine mission functions may include the transfer of permanent records to NARA, records storage and retrieval, development and update of records schedules, management of litigation holds or records freezes, and administration of internal program evaluations, including performance measurements where possible. a. D. Enabling appropriate access and control through standard controlled unclassified and classified markings. B. This requires coordination among the subject matter experts, USGS Records Officer and NARA, who provides the legal authority for disposition. + Responsible for the records under their scope of control formId: "777dd2ee-7747-4a1b-aa82-308625041f4b", target: "#hbspt-form-1682972503000-7715185774", Takes COR training annually Group Commander b. Squadron Commander ****c. Installation Commander d. Command Records Manager 8. Provide guidance on record retention schedules to ensure compliance with applicable laws and regulations. function invocation failed vercel. )Records preservation can include records being put into _________ and ___________ status. AF-wide 4.Comments, Electronic records management business rules, long ass list about Government paperwork elimination Action and Farms/ RC's create an efile box : COR electronically signs the file plan; the *Electronic Records Management Solution Guide version V.4*, E file has to mirror the main file plan AFRIMS, Location, complete the meta data for each record folder, management tool records disposition schedule the program we used it in Mr. Wells class. Choose the correctly punctuated item. 9. D. Records Liaison Officers (RLO) are responsible for assisting and cooperating with the USGS RMP in the administration and implementation of requirements in Mission and Offices, which includes: (1) Coordinating requirements and implementation strategies that ensure their respective Missions or Offices meet USGS, Department of the Interior and NARA requirements; (2) Creating or ensuring the creation of annual Files Maintenance and Disposition Plans and standard files organized by file codes by managers and employees (refer to SM 432.1, Files Management); (3) Coordinating with the USGS Records Officer on creating, revising and applying records schedules for timely destruction and transfer of permanent records; (4) Annual reporting of destruction, deletion, or transfers of eligible Federal records and participation in program evaluations; and. 1} \\ T 37 - 19 R 02.00 Files Maintenance and Disposition (Media Neutral). *Responsible for physical and legal custody of all records appoints a RC, Maintains services and disposes office records Installation Commanders and Air Force Joint Base Wing Commanders shall ensure that the role of BRM is filled. Title of Document, File Code SR-A (lvl 5) or GS-05 Ensures agency compliance with NARA requirements for electronic records, including the electronic management of all permanent electronic records to the fullest extent possible for eventual transfer and accessioning by NARA. +Only one Farm is authorized per unit functional area (pg 4), COR= Chief of an office of Record Records Management refers to the planning, budgeting, organizing, directing, training, and control involved in managing the life cycle of records in any medium. a. x a) True b) False Match the letter of the Record Types Routing Slip (not a record) Signed Appointment Letter (record) Base information transfer system. /S/ Katherine M. McCulloch 06/28/19, ________________________________________________ _____________, Katherine M. McCulloch Date, 12201 Sunrise Valley Drive Reston, VA 20192, Office of Management and Budget (OMB) Circular A-130, Managing Information as a Strategic Resource Management of Federal Information Resources, 32 CFR 2002, Controlled Unclassified Information, Federal Continuity Directive 1, Federal Executive Branch National Continuity Program and Requirements, SM 431.3, Records Management Requirements and Electronic Mail and Instant Messages, SM 431.10, Information Collection Requirements, 5 U.S.C. What is the definition of a record under the Presidential and Federal Records Act Amendments of 2014? CV?=h#_;!T?9dw svw aNbgr\El93:G?{8w&_cb1YE%] what two conditions must be met for the AFIRMS file plan to be approved? Agency Records Officers work closely with NARA and serve as records management advisors to SAORMs. 0} & & \mathbf{1 0 0 . 0} & & \mathbf{1 0 0 . They are also responsible for establishing systems for their management and the maintenance, verification, and evaluation of extant systems. b. provide management and oversight of the Major Commands records programs. \hline \text { Educational attainment } & & \mathbf{1 0 0 . What is an example of an approved off-site records center? Who ensure the Records Holder (RH) conducts a thorough search of all information and provide confirmation that a search was conducted? F. Program and Office Managers are responsible for ensuring that their office and program records regardless of format are included in the appropriate record schedules and are managed according to relevant NARA regulations and USGS disposition schedules and policies. <> Who serves as the local point of contact and authority for the search, collection, and preservation procedures of the discovery/litigation hold process? 5.) c. Commanders have many options when it comes to assigning records management POCs. Users, and RCs have access to AFRIMS. Ensure implementation of AF records management with their organization at base levels! A. USGS Director is responsible for ensuring that all USGS programs and activities comply with Federal records management regulations. The BRM shall ensure that all SF135, Records Transmittal and Receipt, for records stored in the local staging area, in long term storage at a FRC, or other approved off site location are reviewed for potentially relevant documentation. The following sentence contains one error. (7) Who ensures that the (BRM) role is filled? In accordance with 36 CFR 1230.12, USGS employees may face a fine or up to 3-years of imprisonment for unauthorized destruction, unlawful or accidental removal, manipulation, or defacing of Federal records. What is the purpose of the AF Form 614 and 614a? 552, Freedom of Information Act (FOIA). Policy. ***b. the loss of access to individuals benefits ***c. historical records being lost forever. \hline \text { Primary only } & 2380.2 & 33.8 & 2604.3 & 27.2 & 1643.3 & 12.7 \\ {AFI 33-322 Section 2.2.3.9}. hbspt.enqueueForm({ Calendar year - (dec 31) The goal of the Records Management Program at UCSD is to ensure that administrative records are appropriately managed, preserved, secured, and can be retrieved as needed. endobj C. Federal Records include all books, papers, maps, photographs, machine-readable materials, or other documentary materials, regardless of physical form or characteristics, made or received by an agency of the United States Government under Federal law or in connection with the transaction of public business and preserved or appropriate for preservation by that agency or its legitimate successor as evidence of the organization, functions, policies, decisions, procedures, operations, or other activities of the Government or because of the informational value of the records (44 U.S.C. Participates in agency reporting processes involving unauthorized removal or loss of records and formally notifies NARA. 0} \\ First step : capture records, second step=identify records, third step = populate the file plan, Content ;records are created by military , civilian they 1.) Appropriate NARA approved containers used to house record After some time, she was rehired and eventually began her civil service career in November 1970. base records manager Who is appointed at each base-level unit, principal staff office within an Air Force organization or contractor to perform records management? The head of each agency has overall responsibility for establishing and maintaining an active and efficient records management program. Official websites use .gov Who is the OPR for management and oversight of the Search Request and Litigation Hold process and reviews the Search Request and Litigation Hold? +maintain,services, and disposes of office records They are derived from existing regulations, policies, and current practices, including. What do the CRM/ARM, BRM, FARM, COR and RC have a responsibility to do in relation to AFRIMS? 7. 4.) Responsibilities. SAORMs ensure their records management programs receive adequate resources to complete their mission. These are normally files from the previous year. 3. Who holds primary responsibility for properly maintaining Air Force records? Author ****d. The secretary of the Air Force can override the Federal mandate on the need for having a records management program. (5) The Role of the Base Records Manager in the Records Management hierarchy is to? What minimized the Federal paperwork burden on the public, small business, and state and local governments? The incumbent primarily operates at the strategic level to establish an agency records management programs vision, goals, and objectives in alignment with NARA and agency-specific strategic plans. Administers the AF management program for the CIO, Command records manager ( CRM ) and Agency records manager ( ARM ). It is where you locate the records search parameters and input the positive or negative response info. Ensure a records management plan is developed and documented which implements the AF Records Management program for their organization within 60 days of taking command. segregrate and mark documents - Installation commander (8) After assuming command, how long does a commander have to publish a records management plan or affirm the existing plan in use? Who has the authority to appoint record custodians within an office of record? Evaluation, Self-Assessments, and Unauthorized Reporting and Enforcement. The COR signature appears on the file plan cover sheet What is the first step of staging records? a. 33-? Due to many variables such as organizational size, structure, culture, or other elements, an Agency Records Officer may be required to perform more of the strategic, high-level SAORM responsibilities referenced above. Who provides oversight of subordinate BRMs and/or FARMs as applicable to ensure searches are completed and reported in AFRIMS IAW the assigned suspense? On many occasions, the role of a manager feels a great deal like this plate spinner. B. NARA requires all Federal agencies to complete an annual self-assessment of their compliance with records management requirements. Who ensures that the Base Records Manager (BRM) role is filled? Agency Records Officers manage and implement agency records management programs. Assists the Functional Area Records Manager (FARM), the Chief of an Office of Records (COR), and Records Custodians (RC) in accordance with the 33-series instructions and guidance published by NARA. Must take role based RC training annually SharePoint includes features that can help organizations implement . Provides adequate budgetary and personnel resources to implement an efficient and effective agency records management program. 6.) Who administers the installation Records Management Program and has approval/disapproval authority for the file plan? To help with the identification of a record, so it can be properly classified under the correct table and rule (T&R) and to ensure the record is kept according to its proper and required life cycle and NOT destroyed prior to its allowable destruction timeline. Who administers the program for the CIO, represents the Secretary of the Air Force (SAF) on records management issues, and oversees the legal requirements for the management of Air Force records? The USGS must follow Federal records management requirements related to documenting the administrative, scientific, and managerial work it conducts. This post is intended to clarify their differences. Coordinates with IT to ensure records management considerations for systems access and security controls are implemented. stream Installation Commanders and Air Force Joint Base Wing Commanders shall ensure that the role of BRM is filled. % c. Records are frozen until they reach their disposition date, then can be destroyed d. once identified on the litigation worksheet they can return to their normal disposition schedule. to consolidate SAORM requirements from previous directives and guidance. 2 0 obj Group Commander b. Squadron Commander ****c. Installation Commander d. Command Records Manager, 8. Cross reference when filing a record more than one filing series what form? Records Searches are not a mandatory requirement. Comply and respond to the FARM / RC. Organizations will continue to need records managers to ensure that their records are stored properly and can be accessed when needed. Provides agencies with a clear vision and strategic direction to modernize agency records management program(s). Great post and very timely as agencies prepare their 2017 RMSA and email submissions! (2) Which Statement is correct pertaining to the evolution of changes made to AFI 33-322, - Commanders have many options when it comes to assigning records management POC's. Lowest level on the hierarchy but by far the most important player. The incumbent primarily operates at the strategic level to establish an agency records management programs vision, goals, and objectives in alignment with NARA and agency-specific strategic plans. 2. Accurate and complete documentation of the policies, procedures, functions, organization, transactions, and science of the USGS through the development and implementation of policies and recordkeeping requirements; B. 10. before filing a document , ensure all requierwd actions are completed.right hand corner your initials, Assemble documents for filling either alphabetically, numerically or by organization when filing documents, ensure the most current is in the front of the folder. H. Information Technology Support personnel are responsible for the following: (1) Ensuring systems used for creating and storing records are operated, maintained and backed up to provide access to electronic files throughout their entire lifecycle; (2) Coordinating with the USGS Litigation Coordinator in the production of electronically stored information for litigation for center or program staff; and. Poorly managed records can result in A, B, C, & D Who ensures that the Base Records Manager (BRM) role is filled? Ensures records generated by the prescribed processes are scheduled, if not scheduled send AF Form 525, Records Disposition Recommendation, to the Air Force Records Office (AFRO). Additional Management Flashcards Cards 3. )What is the purpose of the Files Maintenance and Disposition Plan? What are records necessary for military efforts and mobilization, protection of material, personnel, etc.? Step 1- Capture Records Appropriate markings, Charge out record form for removing files, electronic record being staged requires an SF 135 to be completed, Allows for the classification of each record (regardless of media) and provides a tool for creation of a standardized plan of how each record an office maintains is kept and in what format. + serves as the POC and monitors the Records management program, Installation Commanders and Air Force Joint Base Wing Commanders shall ensure that the role of BRM is filled, and that this role is appropriately . Their focus is primarily operational, ensuring that the agency is in compliance with the foundational requirements for records management. Who ensures that the Records Custodian attends records management training? Directs the use of agency-wide records management internal controls, self-assessments, and remediation plans. ***d. establishes a disaster and restoration plan for both paper and electronic essential records, ensuring proper collection preservation -all which statement is not true pertains to maintaing effective - individuals cannot be held liable not records -selfie, af times, slip type of document peacetime wartime -record emergency operting records legal financial -essential create, mx, dispo considered official record -signed approved released action that requires search for info and prevent it from being destroyed -lit hold min members leaving fed service require -personal docs. May also be responsible for strategic direction in micro agencies. (6) Poorly managed records can result in? endobj CRM= Command response manager, Office of Management and Budget (OMB) Circular A-130, Managing Information as a Strategic Resource Management of Federal Information Resources, C.32 CFR 2002, Controlled Unclassified Information, E. 380 Departmental Manual (DM) 1, Records Management Program and Responsibilities, I. <> What reduces costly, ineffective, and redundant information collections and reporting requirements? 44 U.S.C. . your role in AFFRIMS ! c. oversee the installation records management program, manage the staging areas, and provide training. It may be related by subject to your work but not part of your official duties. *4.5. The goal of the Records Management Program at UCSD is to ensure that administrative records are appropriately managed, preserved, secured, and can be retrieved as needed. What are the steps to process and produce the File Plan? providing assistance, managing staging areas, and records training, 014. extra this action causes AFIRMS to send emails to the TO and CC emails will also be sent to BRMs and FARMs. Identify error in plural or possessive construction in the following sentence. Provide Assistance create records needed to do the business of the agency, 2.) \hline \text { Labour force participation rate } & & \mathbf{6 5 . ensure records are maintained in accordance with AF man 33-363 Management of records Its the first file that needs to be part of the content of the file plan, T 37-19 Files maintenance and disposition (media neutral), AFRIMS File plan is met so the rc does a file plan approval and is considered approved when, The records managers apporoval + the chief of an office of record signs appears on the file plan cover sheet and they send a courtesy copy, Farm =Functional Area Records Manager Any records professional can approve the file plan in AFRIMS? B. -fiscal year (30 sep) Inactive files are records the office no longer needs ir in a retention period after the cutoff date and awaiting final disposition. +identify what type of filew locations that are utilized Air Force Chief Information Officer (AF CIO). All USGS records, regardless of form or media, are adequately preserved and accessible in accordance with regulations, from their initial creation, collection, or receipt to their final disposition; C. All records in USGS have an approved NARA disposition authority; D. Adequate safeguards are established to prevent unauthorized access, alteration, removal, destruction, or loss of USGS records; E. Processes for the standard creation and maintenance of organized files are in place to ensure that USGS records are properly documented and are readily accessible to appropriate personnel to facilitate the timely disposition of permanent and temporary Federal records; F. All USGS records designated as permanent value are legally and physically transferred in a timely manner to the NARA for preservation; G. Accessibility of records is acceptable for efficient business use and continuity of essential mission or support activities; and. Whose duties include providing assistance, managing staging areas, and records training? These may include personal files stored for convenience, documents pertaining to membership in professional societies where the individual was not representing the USGS or the Department of the Interior, or work created while not employed with the USGS. As the changes gradually occur with more information to be disseminated in the coming weeks, the records management duty still requires current records custodians to complete final tasks before the . The common stock has a current market value of$21 per share; the market value of the bonds is not known. a. Why do consumers benefit from free trade and the resulting competition between businesses? We frequently receive questions about the roles and responsibilities for Senior Agency Officials for Records Management (SAORM) and Agency Records Officers.
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